Pharmaceutical Inventory Specialist

About this role

Work Location: Onsite in Indianapolis, IN downtown areaWork Hours: Monday - Friday, 8:00 am - 5:00 pm ESTKeywords Studios is hiring for our pharmaceutical client for a Pharmaceutical Inventory Specialist. As a Pharmaceutical Inventory Specialist, you will support our client's Reference Standards Organization (CRSO) by ensuring the accuracy & integrity of over 1.5 million reference standard containers. This role is critical to maintaining global right-to-operate by managing inventory control processes, material movement, & disaster preparedness. The Pharmaceutical Inventory Specialist oversees the lifecycle of corporate reference standards used globally across laboratories. This includes sourcing, testing, certifying, & distributing these materials to ensure consistent quality in product development and manufacturing. The Pharmaceutical Inventory Specialist plays a key role in: • Managing the end-to-end order fulfillment process for reference standards. • Ensuring compliance with global regulations (e.g., FDA, DEA, DOT). • Protecting intellectual property & sensitive data. • Supporting inventory, dispensing, & documentation activities. • Maintaining high standards of accuracy, efficiency, & regulatory compliance to meet global operational needs. Key Responsibilities: • Overall ownership of the reference standard physical inventory (>1.5M containers, ~5000 inventory transactions annually) • First point of contact for all issues related to the reference standard inventory • Process the receipt of incoming materials • Perform and document a periodic physical inventory of all stored reference standard materials • Manage the Material Preservation Program • Monitor and move inventory to optimize space and dispensing efficiency • Maintain balance between main and disaster recovery storage • Correct inventory segregation monthly and submit appropriate batches for destruction • Ensure compliance with all regulatory and safety requirements • Monitor pending shipments and ensure timely delivery to the dock • Process international/domestic orders and obtain necessary approvals • Interact with global customers and maintain customer/agency data • Prepare Certificates of Analysis (COAs), MSDS, & track order status • Coordinate with shipping dock and external request approvers • Ensure appropriate business processes are applied based on order type • Assist in maintaining accurate inventory through compliant dispensing • Perform second-person verification and dispense materials • Label/package materials and generate outbound shipping forms • Conduct quarterly SSS inventories & manage SSS documentation • Assist in creating and maintaining guidance documents & SOPs • Optimize processes and ensure documentation reflects current procedures • Maintain clean workspaces and adequate stock of consumables • Assist with reference standard fills & labelling as needed • Help customers comply with order requirements & resolve non-standard issues • Notify CRSO of quality deviations & troubleshoot order issues • Identify customer trends & propose process improvements • Assist in resolving customer complaints